Ongoing bookkeeping for small businesses
Books kept current, not rebuilt once a year
Transactions categorized, bank and card accounts reconciled, and your books closed on a regular schedule, so you know where the business stands without waiting for tax season.
- Based in Avenel, New Jersey
- A person reviews the work before it is filed or sent
- Plain-English answers, not jargon
Who this is for
Businesses behind on their books
Months of unreconciled transactions, a bank feed nobody has looked at, or books that only get touched in a panic before taxes are due.
Businesses that want it kept current
You want monthly books you can rely on, not a bookkeeper found once a year.
Businesses switching bookkeepers
You have books already, in whatever system, and want them reviewed, cleaned up and handed off cleanly.
Owner-operators and contractors
Income arriving from several places and expenses on a personal card. Separating the two is where most of the mess starts.
What we handle
Every transaction categorized, with a note on anything we could not place from the description alone.
Bank and credit card accounts reconciled to the statements, so the books match what actually happened.
Cleanup of backlog: catching up months of unreconciled activity and correcting past miscategorizations.
A regular monthly close, so each month is finished before the next one starts.
Accounts payable and receivable tracked, so you know who owes you and who you owe.
Books kept in a state your tax preparer can use, whether that preparer is Kay Accounting or someone else.
What changes for you
Know your numbers
Current books mean you can answer "how are we doing" any day of the year.
A calmer tax season
A preparer starting from finished books spends time on your return, not on reconstructing your year.
Fewer missed deductions
Expenses recorded as they happen are expenses that get claimed, rather than forgotten.
How it works
- 1
Tell us about the business
What you do, what accounting system (if any) you use today, and how far behind the books are.
- 2
We review what exists
We look at your current books, or lack of them, and tell you honestly what it will take to get current.
- 3
We agree on a schedule
How often books are updated and reconciled, and what you will receive and when.
- 4
Ongoing bookkeeping begins
Reconciliation and reporting on the schedule agreed, with a person you can reach about anything unclear.
What we ask for to get started
- Access to your accounting system
- Whatever you use today: QuickBooks, spreadsheets, or nothing yet. We will tell you what to set up if you have not started.
- Bank and credit card statements
- For reconciliation, either through a bank feed connection or statements you provide directly.
- A point of contact
- Someone who can answer questions about a transaction we cannot categorize from the description alone.
Questions
How far behind can the books be?
Any amount. We start by assessing what exists and tell you what it will take to get current before you commit to anything.
Do I have to use a particular accounting system?
No. We can work in QuickBooks or another system you already use, and will tell you plainly if a change would help.
What is the difference between bookkeeping and accounting?
Bookkeeping is the day-to-day record: categorizing and reconciling transactions. Accounting builds statements, reviews and planning on top of it. Our bookkeeping vs. accounting guide explains it in more detail.
How is bookkeeping priced?
It depends on transaction volume and how far behind the books are, so it is quoted after a short conversation rather than published as a flat rate.
Often handled together
Accounting
Financial statements you can read, a year-end close, and someone to explain what the numbers mean for the business.
Learn morePayroll
Payroll calculated correctly and your federal payroll tax filings handled alongside it.
Learn moreBusiness Tax
Business tax return preparation and filing for sole proprietors, LLCs and other small businesses.
Learn moreTrucking Accounting
Form 2290, bookkeeping, payroll, 1099s and business tax for owner-operators and trucking companies, in one place.
Learn moreReady to talk about bookkeeping?
Tell us a bit about the business and what you need. A person reads every message, usually within one business day.
Prefer to talk?
202-505-3437or email 2290@kayacct.com
Here for something else? See all Kay Accounting services