1099 preparation and filing
1099s prepared right, and filed before January 31
If you paid contractors, freelancers, owner-operators or a landlord, the IRS expects a 1099. We total the payments, check the paperwork, prepare the forms and file them.
- Based in Avenel, New Jersey
- A person reviews the work before it is filed or sent
- Plain-English answers, not jargon
Who this is for
Businesses that pay contractors
Freelancers, subcontractors and consultants paid for services, where a 1099-NEC is usually due once payments reach the reporting threshold.
Trucking companies using owner-operators
Leased owner-operators are typically paid as contractors, which makes accurate year-end payment totals and W-9s essential.
Landlords and small businesses paying rent
Rent and other payments can be reportable on a 1099-MISC depending on who is paid and how much.
What we handle
Payments to each contractor totaled from your books or records for the calendar year.
W-9 collection and review, so names, addresses and taxpayer ID numbers are right before anything is filed.
Form 1099-NEC and 1099-MISC prepared and filed with the IRS, with copies for your recipients.
A check on who does and does not need a 1099, so you neither miss one nor file one that is not required.
Corrections when a name, TIN or amount turns out to be wrong after filing.
Year-round tracking, so January is a review and not a reconstruction.
What changes for you
Avoid late-filing penalties
IRS penalties for late or missing information returns apply per form and grow the later you file.
Clean records all year
Collecting W-9s when you first pay someone is far easier than chasing them in January.
Right worker classification
We flag payments that look more like wages than contractor pay, so you can decide with the facts in front of you.
How it works
- 1
Tell us who you paid
A list of contractors and roughly what each was paid, or access to the books they are recorded in.
- 2
We check the paperwork
W-9s in hand, payment totals confirmed, and anyone who does not need a 1099 set aside.
- 3
We prepare and file
Forms prepared, reviewed and filed with the IRS, with recipient copies ready to send.
- 4
You keep the records
A summary of what was filed and for whom, for your files.
What we ask for to get started
- Who you paid and how much
- Names, addresses and total payments for the calendar year, from your books or bank records.
- Forms W-9
- For each contractor. If you do not have them yet, we tell you how to request them.
- Your business EIN and details
- The name and EIN the forms should be filed under.
Questions
When are 1099s due?
Form 1099-NEC is due to the recipient and to the IRS by January 31 following the year of payment. Some other 1099 forms have different dates.
How much do I have to pay someone before I need a 1099?
For 1099-NEC the threshold was $600 for payments made before 2026 and rises to $2,000 for payments made after 2025. Check the current IRS instructions for the year in question, and ask us if you are near the line.
What if a contractor will not give me a W-9?
You may have to apply backup withholding (24%) to payments to them. Tell us the situation and we will walk through what applies.
What is the difference between a 1099 and a W-2 worker?
It depends on the facts of the relationship, not on what the paperwork calls it. Our 1099 vs. W-2 guide covers the common tests.
Often handled together
Bookkeeping
Transactions categorized and accounts reconciled on a regular schedule, so the books are current, not rebuilt once a year.
Learn morePayroll
Payroll calculated correctly and your federal payroll tax filings handled alongside it.
Learn moreTrucking Accounting
Form 2290, bookkeeping, payroll, 1099s and business tax for owner-operators and trucking companies, in one place.
Learn moreBusiness Tax
Business tax return preparation and filing for sole proprietors, LLCs and other small businesses.
Learn moreReady to talk about 1099 preparation?
Tell us a bit about the business and what you need. A person reads every message, usually within one business day.
Prefer to talk?
202-505-3437or email 2290@kayacct.com
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